In order to protect your work and keep the computers running quickly, our PCs are configured to delete any files that were saved on them once a user has logged off. This helps free resources needed to allow the PCs to run smoothly and secures your data against any spyware or unwanted applications that may have been accidentally downloaded by a previous user. Deleting your work in this way also ensures that the University complies with the Data Protection Act (1998).
However, this means that any work you have intentionally saved on the PC will also be deleted when you log out. It is highly unlikely that any documents you have been working on will be recoverable should your PC crash or reboot before you are able to save your work.
In order to protect your work we recommend that you save your work to a USB memory stick or CD as frequently as you can.
Note: iMacs at ATRiuM operate a different mechanism for saving work. Where Final Cut Pro editing software is running, students can use the local drive to save work. However, files unused after 2 months will automatically be deleted.
Why save my work?
By saving your work to any kind of media, whether memory stick or CD, you will be able to recover at least some of your data should you encounter any problems with your PC, which may save you a great deal of time when you need to recover your work.
Additionally, when you save work to some types of storage devices, like memory sticks or portable hard drives, you enable Windows to create an automatic recovery version of any file you are working with. If anything goes wrong, this makes it easier to recover changes you may have made to a file since you last saved it.
Achieving better security by saving backup copies
As well as making sure you save your work as often as you can, we would also recommend the following:
- Make backup copies of your work from time to time. Whilst memory sticks can be very hardy and can survive being dropped, squashed or in some cases even washed, they can still fail or get forgotten or lost. CDs can get scratched or snapped by accident. This may mean copying your work to two separate memory sticks, or a memory stick and a CD.
- A solution which helps a number of students is to email themselves a copy of their work, which has the added benefit of being accessible anywhere that you can access the internet. We currently provide students with 7.5 GB of mailbox space to allow storage of important work in just this way!
Should you require any further advice about saving you work, or for any other technical problems, contact the IT Services Customer Support Team:
- Online: IT Services Customer Support 'Point of Business’
- Telephone: 01443 482882
Also see our How To guide entitled Save your Documents onto a Portable Storage Device